APPLY by April 18, 2025 CLOSED

Accounts Receivable Coordinator

Division: New Dawn Deadline to apply: April 18, 2025, 4:00 pm Email resume to: Human Resources <hr@newdawn.ca> Schedule: Permanent, Full-Time/Part-Time Salary/Wage: $50,000-$56,500 annually Openings: 1
Posted: April 8, 2025

Job Description

The Accounts Receivable (AR) Coordinator is responsible for overseeing all aspects of accounting receivable activities, ensuring timely and accurate invoicing, collections, and posting of transactions. The AR Coordinator works in close collaboration with the Accounts Payable (AP) Coordinator to ensure smooth financial operations across multiple functions. The AR Coordinator is also responsible for accounting tasks including journal entries, intercompany transactions, allocations, and adjustments.

Duties & Responsibilities

Accounts Receivable Management:

  • Ensure compliance with company policies, accounting standards, and regulatory requirements
  • Work with department/companies across the organization to create and/or issue invoices for goods, programs and/or services rendered, rent, or external funding owed ensuring accuracy in billing amounts and compliance with contractual terms
  • Monitor outstanding balances and overdue accounts and work with department/companies and their respective clients, customers, vendors, residents, tenants, participants, and/or external funders to communicate and facilitate timely payment of monies owed
  • Receive, process and post payments made to the respective account through various payment methods ensuring that payments align with invoices
  • Prepare and distribute statements and/or receipts as required
  • Prepare bank deposits from payments received

Accounting & Recording:

  • Prepare and post revenue and sales journal entries in accounting software utilizing reports from company specific software systems (i.e. Generations, Better Meal Delivery, etc.) including intercompany entries, transfers, audit, insurance allocations, pension plan expenses, and adjustments for funded programs
  • Reconcile and post POS entries for those entities that use POS systems (i.e. Café, Footcare, etc.)
  • Ensure that all financial records related to accounts receivable are accurately maintained, filed, and easily accessible

Reporting & Reconciliation:

  • Prepare accounts receivable reports such as accounts receivable status, aging summaries, and cash flow forecasts as required
  • Perform regular reconciliations and/or audits of accounts to ensure accuracy, to identify and resolve discrepancies, and ensure that all transactions are accurately recorded
  • Prepare documentation for audits, providing required support as needed

Communication:

  • Work closely with the Accounts Payable Coordinator, other Finance team members, and colleagues across the organization to ensure efficient operations and to resolve any discrepancies across various financial functions
  • Address customer inquiries regarding invoices, payments, and account balances, and providing exceptional customer service to maintain positive relationships

Other Duties & Responsibilities:

  • Participate in internal team meetings as required
  • Look for potential improvements and help implement solutions
  • Maintain quality, safety and the confidentiality of employees, clients, and volunteers
  • Maintain professionalism, tact, diplomacy, and sensitivity so as to portray New Dawn in a positive manner, consistent with its values and vision
  • Update job knowledge by participating in educational opportunities, engaging in professional networks, and participating in professional organizations
  • Respond to the needs of others with effective communication, mutual respect, and consistent follow through to build trust and workplace relationships
  • Promote the mission and values of New Dawn both internally and externally
  • Other duties as assigned

Qualifications

  • Post-secondary diploma or degree in Accounting, Finance, Business Administration, or a related field
  • Minimum two (2) years’ experience in an accounts receivable or general accounting role
  • Knowledge and understanding of full-cycle accounting and related financial processes
  • Proficiency with accounting software (i.e. Sage, QuickBooks, SAP, etc.)
  • Proficiency with Microsoft Excel, beyond basic knowledge and expertise
  • Compassion, empathy, diplomacy, and problem solving
  • Experience working with and advocating for vulnerable populations
  • Ability to work independently, as part of a team, and with guidance
  • Exceptional attention to detail and verbal and written communication skills
  • Ability to work effectively with others toward shared goals
  • Highly organized and ability to work well under pressure
  • Proficiency with Microsoft suite of programs and applications
  • High level of integrity, confidentiality, and accountability
  • Understands servant leadership and community-centricity

Work Conditions

  • Travel may be required
  • Manual dexterity required to use desktop computer and peripherals
  • Overtime may be required; working evenings/weekends as needed
  • Interacts with employees, management, and the public at large
  • Environment can be busy and/or noisy at times

AIP Employer

New Dawn is proud to be an Atlantic Immigration Program (AIP) employer. This means that New Dawn has been approved as an AIP employer and, as such, can endorse the AIP-PR application of an eligible employee.

Note: employees are responsible for verifying that the employment position/category is eligible under the AIP program, or any other immigration program/stream for which they intend to seek the support/endorsement of New Dawn.

Compensation Package

Salaried Employee Compensation Package 

New Dawn Enterprises believes in supporting the well-being of its employees and, in service of this, has created the following compensation package for permanent, salaried employees of New Dawn Enterprises, in addition to their salaries.

Canada Life Group Benefits: Medical, Dental, Life Insurance

New Dawn offers its employees group benefits provided by Group Health. Fifty percent (50%) of these benefits are paid by the employer, except for Long-Term Disability benefits which are fully (100%) paid by the employee. The plan also includes a component for Life Insurance, Accidental Death and Dismemberment (AD&D) and Vision Care. Dependent life is also included.

Self-Directed Registered Retirement Savings Plan

Employees may choose to begin participation in New Dawn’s Self-Directed RRSP plan after completion of three (3) months of employment. Employees may contribute up to 5% of their gross salary, deducted from their pay cheque. This is matched by the employer to a maximum of five percent (5%).

Reduced Hours Work Week

In recognition of the benefits of greater work-life balance and the value of flexibility and autonomy for human wellbeing, New Dawn has adopted a Reduced Hour Work Week. All full-time salaried employees are required to be in the office for 32 hours per week. These hours can be worked over four or five days. At the start of employment, a schedule will be drafted that meets both the needs of the company and the employee.

Professional Development

New Dawn acknowledges and is committed to the ongoing professional development and lifelong learning aspirations of its staff. The acquisition of new position-relevant skills and perspectives by employees creates a stronger, more informed, and modern organization.

Employees are strongly encouraged to research and outline education and/or professional development opportunities to discuss with their manager in the creation of their work-plan.

Paid Holidays

New Dawn observes thirteen (13) public holidays and other days for which staff will be paid. They are: New Year’s Day, Family Day, Good Friday, Easter Monday, Victoria Day, Canada Day, Civic Holiday, Labour Day, National Day for Truth and Reconciliation, Thanksgiving Day, Remembrance Day, Christmas Day, Boxing Day

In the spirit of family, the President reserves the right to close the office between Christmas and New Year’s to enable employees to spend time with their families. This option will be reviewed, and a decision made annually depending on operational requirements. These non-statutory days will have no impact on employee vacation time.

Paid Vacation

All new employees entering the organization as a salaried employee will earn 15 days of paid vacation during the annum.

Mental and Physical Health Days 

Employees will be entitled to seven (7) days paid leave at the beginning of each calendar year. This can be carried forward to a maximum of fifteen (15) days total. It can be used for physical and metal wellness/illness and appointments for the employee or their family members.

Employee and Family Assistance Plan (EFAP)

New Dawn’s Group Benefits Plan also includes the provision of an Employee and Family Assistance Program. The Employee and Family Assistance Program (EAP) is a support system that employees and their families can turn to for confidential help with stress, anxiety and depression, family and relationship issues, addictions, legal and financial difficulties, health and nutrition concerns and workplace and career difficulties. The program is confidential and optional and is available 24 hours a day, 7 days a week.

Café Marie Discount

Employees of New Dawn Enterprises can take advantage of a 20% discount at Café Marie, located in the Eltuek Arts Centre.

Years of Service

The Years of Service Recognition Program recognizes and rewards the service of New Dawn employees at milestones in their careers. All permanent full-and-part-time New Dawn employees are eligible to receive the Years of Service award.

STAR Program

New Dawn is proud to recognize and reward the excellent work and achievements of its employees. Managers at New Dawn will be given an annual budget to provide ongoing and immediate recognition to their direct reports throughout the year.

Corporate YMCA Membership Program

In an effort to create more opportunity for staff health and wellness, New Dawn offers a corporate membership in partnership with the Cape Breton YMCA. The corporate membership gives staff a 12% discount on the cost of membership, additionally New Dawn pays half the cost of an individual discounted membership.

New Dawn

New Dawn is Canada’s oldest Community Development Corporation. Since 1976, we’ve been working to create a more just, healthy, and self-determined community by responding to local needs and driving long-term, systems-level change. Today, New Dawn continues to focus on self-reliance, resilience, and community-led transformation. Every day, we engage thousands of community members and employ over 150 Cape Bretoners through programs and services that are practical, creative, and grounded in care. Our work spans health and social care, housing, the arts, youth, immigration, and community development. Some of these services generate revenue, which we reinvest into our organization — fueling sustainability and deepening community impact.

New Dawn

New Dawn is Canada’s oldest Community Development Corporation. Since 1976, we’ve been working to create a more just, healthy, and self-determined community by responding to local needs and driving long-term, systems-level change.

Today, New Dawn continues to focus on self-reliance, resilience, and community-led transformation. Every day, we engage thousands of community members and employ over 150 Cape Bretoners through programs and services that are practical, creative, and grounded in care. Our work spans health and social care, housing, the arts, youth, immigration, and community development. Some of these services generate revenue, which we reinvest into our organization — fueling sustainability and deepening community impact.

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Get in touch

New Dawn Enterprises
37 Nepean St, Sydney, Nova Scotia B1P 6A7
newdawn@newdawn.ca
902-539-9560

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Eymu’ti’k Unama’ki

Eymu’ti’k Unama’ki, newte’jk l’uiknek te’sikl Mi’kmawe’l maqamikall mna’q iknmuetumittl. Ula maqamikew wiaqi-wikasik Wantaqo’tie’l aqq I’lamatultimkewe’l Ankukamkewe’l Mi’kmaq aqq Eleke’wuti kisa’matultisnik 1726ek.

We are in Unama’ki, one of the seven traditional and unceded ancestral territories of the people of Mi’kma’ki. This territory is covered by the Treaties of Peace and Friendship which the Mi’kmaq first signed with the British Crown in 1726.

Ketu’-keknuite’tmek aqq kepmite’tmek ula tela’matultimkip wjit maqamikew ta’n etekl mtmo’taqne’l. Ula tett, ula maqamikek, etl-lukutiek l’tunen aqq apoqntmnen apoqnmasimk aqq weliknamk Unama’ki.

We wish to recognize and honour this understanding of the lands on which we reside. It is from here, on these lands, that we work to create and support a culture of self-reliance and vibrancy.

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Glace Bay’s young people deserve a safe, welcoming place to learn, grow, and belong. The new Youth & Family Centre is being built for them, and your gift can help open its doors.

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